How to export your QR code information and customise it for printing badges

How To
1

How to export your QR code information and customise it for printing badges

Whether you’re running a conference, workshop, or any event with check-in, OneTap lets you export attendee Passport data so you can design and print custom badges. This guide walks you through everything you need to know.

Step 1 — Export your Passport data

  1. Go to the Profiles tab in your OneTap dashboard

  2. Click Export and select Report type as Passes

  3. Download the .xlsx file — this contains all your attendee data, including the QR code information

    CleanShot 2026-06-01 at 21.29.51

Step 2 — Understand the columns in the export

The export includes several columns. Here are the key ones for badge printing:

Column What it contains Use for badges?
Name Attendee’s full name :white_check_mark: Yes — display on badge
Email Attendee’s email address Optional
URI Deep link for the OneTap scanner (onetap://passport-global-xxxx) :white_check_mark: Yes — generate QR code from this
Web Link Public webpage URL for the passport :cross_mark: No — see note below
Image Url Pre-generated QR code image hosted by OneTap :white_check_mark: Yes — use directly if supported
Pass Type Type of passport (e.g. global) Optional
Checkin Code Attendee check-in code Optional

Step 3 — Choose the right column for your QR code

This is the most important part. You have two options depending on your badge-printing tool:

Option A — Use the pre-generated QR code image (easiest)

The Image Url column contains a ready-made QR code image for each attendee. If your badge tool supports loading images from a URL, simply point it to the Image Url column — no QR generation needed.

Option B — Generate QR codes yourself

If your tool generates QR codes from data, use the URI column — not Web Link.

Column Example value Result when scanned
URI :white_check_mark: onetap://passport-global-4xf0empph8t9k Opens directly in the OneTap scanner app
Web Link :cross_mark: https://www.onetapcheckin.com/p/my-pass/onetap%3A%2F%2F… Opens a webpage in a browser — won’t check in the attendee

CleanShot 2026-06-02 at 03.17.41@2x
CleanShot 2026-06-02 at 03.17.41@2x3264×780 442 KB

:warning: Common mistake: The Web Link column looks like a valid URL and is easy to pick by accident. Always use URI when generating QR codes in a third-party tool.

Step 4 — Set up your badge layout

Once you have the right data, import the .xlsx into your badge-printing tool (e.g. Canva, Avery, Adobe, or any print shop software) and map the fields:

  • Name field → Name column
  • QR code field → URI column (or Image Url if supported)
  • Any other fields (email, role, company) → relevant columns or Meta Data

Step 5 — Always test before printing

  1. Print one test badge before your full run
  2. Scan the QR code with the OneTap app to confirm it checks in correctly
  3. Only then proceed with the full batch

:speech_balloon: Have questions about badge printing or the export format? Drop a comment below — the Team is happy to help!